Use them as guides to effectively describe events. Three Incident Report Samplesīelow are some sample incident report formats for three common types of workplace accidents. Irresponsible reporting can lead your team into even more danger, while detailed, clear reporting can lead to improved work conditions and better training. In addition, if you rush through the report to “just get it done,” you may miss out on important details or lack clarity in wording. These factors create a stronger incident report. If you make it clear you’ll abide by company policy but are not out to cast blame, you increase the likelihood that employees will participate in your incident investigation and provide honest witness statements.

While staff should be held responsible (as stipulated by company policy) when they knowingly endanger themselves others, an incident report should focus on improving workplace safety. However, incident reports aren’t created for the purpose of finding out who’s to blame. It is easy to go on a witch hunt when accidents happen. But sometimes, safety teams can get in their own way and miss out on important details by making common mistakes.īlame-casting and just getting it done are two common incident reporting mistakes you should avoid. Their importance means you want to get as much relevant information as you can as quickly as possible. Incident reports are more than a mandatory form to complete: they’re a vital part of your recordkeeping practices both for compliance and safety in general. Safety Management Tip: Safesite Premium users enjoy streamlined OSHA incident recording with Safesite’s OSHA300 log integration feature. Review federal OSHA incident reporting and recordkeeping requirements or visit your state OSHA website for details. Remember that you must also report a fatality, hospitalization, or amputation directly to OSHA. In addition, you may need to send your report to the organization providing oversight, US Federal or State OSHA, for example, within a given period of time. If the incident resulted in a recordable injury, you must complete OSHA Form 301 within seven days. Start your fact gathering for your report immediately after this.ĭepending on your company policies and oversight from relevant regulatory bodies, you may be legally bound to complete an incident report within a given amount of time. After an incident, secure the worksite for all crews and make sure injured employees are receiving medical care if needed. While it may take a few days to complete your report, it should take you only hours (or less) to start it. When Does an Incident Report Need to Be Completed?Ĭreate an incident report as soon as your employees are safe, which includes seeking medical attention and implementing an immediate corrective action to prevent further danger or damage.īy recording details immediately, you improve the accuracy of your report and the effects of your corrective actions. While it’s fine to duplicate general details between reports of this nature, you’ll need to include details specific to that person, such as the event from their point of view or medical records. For example, the ladder capacity is 250 lbs and the victim was hoisting 300 lbs.įinally, where more than one person is injured in an incident, create a unique report for each affected employee. Include quantifiable measurements where possible. Video and/or 360-degree photographs of the scene.

A narrative description of the incident, including the sequence of events and results of the incident.

Type of incident (injury, near miss, property damage, or theft).

Its primary purpose is to uncover the circumstances and conditions that led to the event in order to prevent future incidents.Įvery incident report you file should contain a minimum of the following:

What Does an Incident Report Need to Include?Īn incident report is a formal recording of the facts related to a workplace accident, injury, or near miss. An Incident Report Template to Improve Your System.When Does an Incident Report Need to Be Completed?.What Does an Incident Report Need to Include?.

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